Executive Assistant
Location: New York, NY
Category: Other
Employment Type: Direct Hire
Job ID: 24545
Date Added: 02/11/2025
Executive Assistant Perks:
- Health, Dental, Vision, 401K benefits.
- Opportunity to work in a dynamic family office environment in the heart of New York City.
- Salary: $110 – $135K based on experience
Executive Assistant Requirements:
- 3+ years’ experience as an Executive/Administrative Assistant – supporting senior executives within a family office or fund environment a plus.
- Bachelor’s Degree or equivalent experience.
- Proficiency with Microsoft Office Suite; QuickBooks experience is a plus.
- Experience in property management and/or vendor coordination preferred.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Exceptional communication skills, both written and verbal, with a polished and professional presentation.
Executive Assistant Responsibilities:
- Bill Pay & Bookkeeping: Process and track all invoices for properties; Work closely with the family office accounting team to ensure accurate financial reporting, including monthly reconciliations and journal entries in QuickBooks.
- Family Office Support: Act as a liaison between the family matriarch and various stakeholders (real estate brokers, vendors, caretakers, etc.) for property-related matters; Manage personal home and rental property needs, including vendor coordination, lease renewals, maintenance, and special requests; Track spending, reconcile credit card statements, and process payments for personal and property-related expenses.
- Property & Personal Management: Oversee day-to-day management of seven properties, coordinating repairs, maintenance, and renovations with staff, vendors, and service providers; Track project timelines, payments, and maintain records for home renovations and improvements (including digital and physical files); Assist with coordinating annual shareholder condo meetings and provide meeting minutes.
- Family Sibling Support: Assist with medical claims, insurance reimbursements, and expense reimbursements; Provide travel assistance, coordinate logistics, and maintain necessary documents such as passports and visas.
- Additional Responsibilities: Maintain an updated donation schedule and assist with year-end charitable donations to organizations; Manage personal artwork software and maintain digital and physical records.
About Profiles:
An award-winning creative and marketing workforce solutions provider. Profiles places the highest caliber candidates in Fortune 500 companies and leading brands, nationwide. Our specialized recruiters represent an elite group of skilled professionals for contract, contract-to-hire, and direct hire positions. Profiles is headquartered in Baltimore, MD with a remote staff of entrepreneurial individuals across the nation.
New job opportunities are listed daily – www.careerprofiles.com.
Profiles is dedicated to a long-term vision of diversity, equity, and inclusion. We understand that real change takes time, and we are committed to making sustained efforts that lead to lasting impact. Our long-term vision includes setting ambitious goals, tracking our progress, and remaining steadfast in our commitment to creating a more inclusive and equitable future.
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